This Personal Data Privacy Policy (hereinafter referred to as the Privacy Policy) applies to all information that the scientific journal “spirit-time”, located on the domain: spirit-time.xyz, can receive about the User during his registration on the organization’s websites by filling out various registration forms (hereinafter referred to as the Site).
1. DEFINITION OF TERMS
1.1. The following terms are used in this Privacy Policy:
1.1.1. “Service” – publication of scientific, educational, methodological materials in the Publishing House’s publications, preparation for release or preparation and release of publications of any type, as well as review of scientific works by reviewing scientific manuscripts by scientific specialists and other services necessary for the Publishing House to carry out its activities.
1.1.2. “Personal data” – any information relating directly or indirectly to a specific or identifiable individual (subject of personal data).
1.1.3. “Processing of personal data” – any action (operation) or set of actions (operations) performed using automation tools or without the use of such means with personal data, including collection, recording, systematization, accumulation, storage, clarification (updating, changing), extraction, use, transfer (distribution, provision, access), depersonalization, blocking, deletion, destruction of personal data.
1.1.4. “Confidentiality of personal data” is a mandatory requirement for the Publishing House not to allow their distribution without the consent of the subject of personal data or the presence of another legal basis.
1.1.5. “Site User (hereinafter referred to as the User)” is a person who has access to the Site via the Internet and uses the Site.
1.1.6. “Product” – printed products of the Publishing House (publications reproduced by printing – books, brochures, magazines, forms, etc.)
1.2. “Site” is a collection of information, texts, graphic elements, design, images, photo and video materials and other results of intellectual activity, as well as computer programs contained in an information system that ensures the availability of such information on the Internet at network addresses: http: //www.spirit-time.xyz. The site is an Internet resource intended for publishing and obtaining information about various events held by the Publishing House.
2. PURPOSE AND SCOPE OF THE DOCUMENT
2.1. The privacy policy determines the position and intentions of the Publisher in the field of processing and protection of personal data.
2.2. The privacy policy is strictly followed by the head and employees of the Publishing House.
2.3. The Privacy Policy applies to all personal data of subjects processed at the Publishing House using automation tools and without the use of such tools.
2.4. Any subject of personal data has access to this Privacy Policy.
3. SUBJECTS OF PERSONAL DATA
3.1. The publishing house processes the personal data of the following persons:
3.1.1. Publishing House employees;
3.1.2. subjects with whom civil contracts have been concluded;
3.1.3. candidates for vacant positions of the Publishing House;
3.1.4. clients (authors) of the Publishing House;
3.1.5. registered users of the Publisher’s websites;
3.1.6. representatives of legal entities;
3.1.7. suppliers (individual entrepreneurs).
4. GENERAL PROVISIONS
4.1. Use of the Site by the User means acceptance of this Privacy Policy and the terms of processing of the User’s personal data.
4.2. In case of disagreement with the terms of the Privacy Policy, the User must stop using the Site.
4.3. By providing his personal data, the User agrees to their processing by the Publisher (up to and including the User’s withdrawal of his consent to the processing of his personal data) in order to fulfill the Publisher’s obligations to the User for the sale of Goods and the provision of Services, as well as the provision of reference information. When processing personal data, the Publishing House is guided by the current legislation of the Russian Federation, including the Federal Law of July 27, 2006 No. 152-FZ “On Personal Data” and internal (local) regulatory documents approved by the head of the Publishing House.
4.4. Provision by the User to the Publishing House of personal data of another individual is possible only with the written consent of these persons or in cases established by federal laws. Thus, the User guarantees that he has informed other individuals (co-authors of articles, scientific advisor, etc.) regarding the terms of the Privacy Policy and has received the consent of all individuals (co-authors of articles, scientific advisor, etc.) to process personal data.
4.5. This Privacy Policy applies only to the Publisher’s Sites. The Publisher does not control and is not responsible for third-party sites that the User can access via links available on the Publisher’s Sites.
4.6. The publisher does not verify the accuracy of the personal data provided by the User.
5. SCOPE OF THE PRIVACY POLICY
5.1. This Privacy Policy establishes the Publisher’s obligations to non-disclose and ensure a regime for protecting the confidentiality of personal data that the User provides at the request of the Publisher when registering on the Site or when filling out the registration form for the purchase of Goods/Services.
5.2. Personal data permitted for processing under this Privacy Policy is provided by the User by filling out the registration form on the Publisher’s Websites in the sections “Online application”, “Login to your personal account”, “Feedback”, “Leave a comment” and other sections with the entry The user’s personal data includes the following information:
5.2.1. surname, first name, patronymic;
5.2.2. floor;
5.2.3. date of birth, month of birth, year of birth;
5.2.4. job title;
5.2.5. academic degree/rank;
5.2.6. SPIN code / ORCID code / ResearcherID code / Scopus Author ID;
5.2.7. place of work/study;
5.2.8. contact number;
5.2.9. email address (e-mail);
5.2.10. link to social networks;
5.2.11. delivery address of the Goods;
5.2.12. place of residence and other information necessary for the Publisher to fulfill its obligations, as well as to carry out the necessary marketing activities.
5.3. Any other personal information not specified above, including technical information automatically collected by the Site software during the User’s visit (purchase history, browsers used, operating systems, etc.) is subject to secure storage and non-distribution, except as otherwise provided in pp. 7.2. and 7.3. of this Privacy Policy.
5.4 Manuscripts are reviewed with due respect for the confidentiality of authors and reviewers.
The publishing house does not disclose information about manuscripts during the preparation of the publication.
(including receipt of the manuscript, contents, status in the review process, criticism, etc.) to anyone other than the authors and reviewers. Reviewers and editorial staff respect the rights of authors, do not publicly discuss the work of authors, and do not borrow their ideas before publication of the manuscript. Reviewers are not permitted to make copies of manuscripts for personal use or distribution. If the author provides research results indicating third parties (names of research participants, informants, photographic images of specific people), then the author must first obtain the consent of third parties for the publication of the manuscript and/or images. If controversial situations arise, the Publishing House is guided by the section “Policy on Conflict of Interest” and has the right to request the written consent of the research participant or informant from the author of the article.
If the personal data of third parties (research participants, informants, etc.) in the article have been changed in order to protect anonymity, the author must provide a written request that such changes do not distort the scientific meaning (this condition must also be noted in the text of the article).
6. PURPOSES OF COLLECTING PERSONAL INFORMATION
6.1. The Publishing House may use personal data for the following purposes:
6.1. User identification to indicate the authorship of manuscripts published by the Publishing House.
6.2. Identification of the User for carrying out necessary marketing activities.
6.3. User identification for placing an order for the purchase of Goods/Services.
6.4. Identification of the User for concluding an Agreement for the purchase of Goods/Services.
6.5. Providing the User with access to personalized resources of the Site.
6.6. Establishing feedback with the User, including sending notifications, requests regarding the use of the Site, provision of services, processing requests and applications from the User.
6.7. Clarifying the accuracy and completeness of personal data provided by the User.
6.8. Creating an account for making purchases, if the User has agreed to create an account.
6.9. Notifications to the Site User about the status of the order for the purchase of Products/Services.
6.10. Processing and receiving payments, challenging payments, determining the User’s right to receive discounts.
6.11. Providing the User with effective customer and technical support if problems arise related to the use of the Site.
6.12. Providing the User, with his consent, with product updates, special offers, pricing information, newsletters and other information on behalf of the Publisher.
6.13. Providing the User with access to the Publisher’s websites and/or services in order to receive products, updates and services.
7. METHODS AND TERMS OF PROCESSING PERSONAL INFORMATION
7.1. The processing of the User’s personal data is carried out until the termination of the purposes of processing personal data, in any legal way, including in personal data information systems using automation tools or without the use of such tools.
7.2. The User agrees that the Publisher has the right to transfer personal data to third parties, in particular courier services, postal organizations, solely for the purpose of fulfilling the User’s order placed on the Publisher’s website, including delivery of the Goods.
7.3. The User’s personal data may be transferred to authorized government bodies of the Russian Federation only on the grounds and in the manner established by the legislation of the Russian Federation.
8.PROCESSING OF PERSONAL INFORMATION USING COOKIES AND COUNTERS
8.1. Cookies transmitted by the Publisher to the User’s equipment and the Publisher’s User’s equipment may be used by the Publisher to provide the User with personalized Services, to target advertising that is shown to the User, for statistical and research purposes, as well as to improve the Publisher’s services.
8.2. The user understands that the equipment and software used by him to visit sites on the Internet may have the function of prohibiting operations with cookies (for any sites or for certain sites), as well as deleting previously received cookies.
8.3. The Publisher has the right to establish that the provision of a certain service is possible only on the condition that the acceptance and receipt of cookies is permitted by the User.
8.4. The structure of the cookie, its content and technical parameters are determined by the Publisher and may be changed without prior notice to the User.
8.5. Counters placed by the Publisher in the services can be used to analyze the User’s cookies, to collect and process statistical information about the use of services, as well as to ensure the performance of services in general or their individual functions in particular. Technical parameters of the meters are determined by the Publisher and may be changed without prior notice to the User.
9. OBLIGATIONS OF THE PARTIES
9.1. The user is obliged:
9.1.1. Provide the necessary information about personal data to use the site.
9.1.2. Update, supplement the provided information about personal data if this information changes.
9.2. The publishing house is obliged:
9.2.1. Use the information received solely for the purposes specified in section 6 of this Privacy Policy.
9.2.4. Block personal data relating to the relevant User from the moment of application or request from the User, or his legal representative, or the authorized body for the protection of the rights of personal data subjects for the period of verification in the event of detection of unreliable personal data or unlawful actions.
10. RESPONSIBILITY OF THE PARTIES
10.1. A publishing house that fails to fulfill its obligations is liable in accordance with the current legislation of the Russian Federation.
10.2. If the User withdraws consent to the processing of personal data, the Publishing House has the right to continue processing personal data without the User’s consent if there are grounds specified in Federal Law No. 152-FZ “On Personal Data” dated July 27, 2006.
10.3. In the event that third parties present any claims to the Publisher related to the processing and use of the User’s personal data, such User undertakes to settle these claims with third parties on their own and at their own expense.
10.3. Persons who believe that their rights and interests have been violated as a result of the processing and use of personal data should send an appeal to the email address: info@spirit-time.xyz
10.4. Consent to the processing of personal data may be withdrawn by the User in writing. Consent to the processing of personal data is valid until the date of its withdrawal by the User by sending to the Publisher a written message about the said withdrawal in any form, unless otherwise provided by the legislation of the Russian Federation.
10.5. The user confirms that he has familiarized himself with the requirements of the Federal Law of July 27, 2006 No. 152-FZ “On Personal Data” and is fully aware and understands the rights and obligations in the field of personal data protection.
10.6 The User understands that in case of authorization on the Publisher’s websites through social network accounts, he is subject to the rules and conditions of the relevant social networks, including regarding the processing and use of personal data and ensuring their confidentiality.
11. ADDITIONAL TERMS
11.1. The Publisher has the right to make changes to this Privacy Policy without the User’s consent. By accepting the text of this Policy, the User agrees to all subsequent changes to it.
11.2. The new Privacy Policy comes into force from the moment it is posted on the Site, unless otherwise provided by the new edition of the Privacy Policy.
11.3. The current Privacy Policy is posted on the Internet at the network addresses: info@spirit-time.xyz